Research Associate
Senior Research Associate
Clinical Research Associate
Senior Clinical Research Associate
Research Affiliate
Visiting Scholar
Visiting Predoctoral Fellow
Research staff appointments require the approval of the DoM Chair, the FSM Dean, and the Office for Research. To view descriptions of the various research staff appointment titles, visit the Faculty Affairs Office. For additional information, including policies pertaining to research staff appointments, visit the NU Office for Research. | | | Research Staff Appointment Checklist | | |
Research Staff: Required Paperwork by Appointment Action Required Paperwork | Appointment Action |
New Appt
|
Reappt
| Appt Change* |
Rehire
|
Transfer
|
Leave of Absence
| Term | | Division submits: | | Cover Sheet | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Recommendation for Research Staff Appt Form (signed by Division Chief) | Yes | Yes | Yes | Yes | Yes | Yes, write "Leave of Absence" | | Current CV | Yes | Yes** | | Yes | Yes | | | Personal Data Form (with local address) | Yes | if updating | if updating | Yes*** | Yes*** | | | | Request for FNIS | nonresident aliens only | | | | | | | Letter verifying appointment /salary at home institution | visiting appts only | visiting appts only | | | | | | | HR Appointment/ Position Data Turnaround forms | | | | | Yes, from original dept. | | | | LOA Request | | | | | | Yes | | | Resignation letter | | | | | | | Yes | | DoM submits: | | HR Appointment/ Position Data Form | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
*If the new date is withing 1 month of the original effective date, change the dates and mark "change of dates" under the action requested on the approved recommendation form and have the DoM Chair initial the date change.
**Only required if the appointee has been working at NU for 3 years or more. ***If the candidate has worked in the Medical School in the last 6 months in a Research Staff position, this is not required. | | | Estimated Timelines (in Weeks) for Research Staff Appointments | | |
New Appointments and Reappointments (No Visa): approx. 8 weeks (2 months)
J-1 Visa (new): approx. 13 weeks (3 months) J-1 Visa (extension): approx. 9 weeks (2 months)
H-1B Visa (new): approx. 25 weeks (6 months) H-1B Visa (extension): approx. 25 weeks (6 months) | | | | | | | | | | | | DoM | | FAO | | International Office | | US Government | | Receipt notice* |
*The receipt notice allows the candidate to work while waiting for the final approval notice. | | | | | | Additional Resources | | |
Research Staff Offer Letter Template (from the NU Office for Research)
Research Staff Procedure Flow Chart (from the NU Office for Research) | 
